WHY DEVELOP A POLICY MANUAL?
BASIC GUIDELINES
1.Interview Process
Policy manuals are developed to help staff and management teams run
the organization. In best use situations, policies play a strategic role
in an organization. They are developed in light of the mission and
objectives of the company and they become the media by which
management’s plans, rules, intents, and business processes become
documented and communicated to all staff.
Carefully drafted and standardized policies and procedures save the
company countless hours of management time. The consistent use and
interpretation of such policies, in an evenhanded and fair manner,
reduces management’s concern about legal issues becoming legal problems.
There is more about the legal aspects of policy later in this section.
Policy manuals and their close relative the employee handbook should
be an important part of the operation. They should be the first thing
given to a new employee (either in hard copy of an electronic version).
Consider the benefits of written policies; a set of written guidelines
for human resource decisions. Better yet, think about the benefits of
the process of developing policies. The process your company management
team undergoes when comparing the policy alternatives, understanding
their importance, and evaluating your company’s current practices will
help you to develop your company’s guidelines and procedures that will
make your organization a better run entity.
Consider the benefits of better communication within your
organization. A policy manual is a means of communication with
employees; it is first a way to communicate to employees the
management rules and guidelines of the organization. Employees want
and need that type of guidance in black and white. In addition, policies
help to organize and announce management’s plans for growth, and they
communicate the company’s investment in its
employees by explaining employee benefits and workplace issues.
As a company’s policies are developed they become a framework for
consistency and fairness. Polices define management’s standards for
making decisions on various personnel and organizational issues. Clearly
defined procedures and standards, spawned from polices that are well
thought out, express the company’s intent to make consistent and
evenhanded decisions. Not enough can be said about the value that comes
from policy creation. Policy can help an organization run at its most
efficient and effective level. That alone may bring value through cost
savings and additional revenue. However, if done correctly, policies
can bring more value by accurately reflecting the company’s
philosophy of business and employee relations as they demonstrate your
creativity in solving policy issues, the competitive position of the
company in providing a variety of employee benefits, and respect and
appreciation for human resource management. This type of message can go a
long way towards promoting staff loyalty and everyone knows that staff
longevity is a valuable asset.
There is also a legal aspect of policies. They are a means to protect
the legal interests of a company. The company’s policies and procedures
in many ways define the rights and obligations of the employee and the
company. The policy manual is an expression of
the rules governing the employment relationship. Today, more than
ever, a company must protect its rights within that relationship by
adopting policies that are fair to both sides, clearly stated, and
legally permissible.
C O N T E N T S
BASIC GUIDELINES
2.Induction & Orientation
3.New Entrant Guidebook
4.Job Description & Kra’s
5.Employee Development Review
6.Performance Linked Rewards
7.Training & Development
8.Employee Cost
9.Job Rotations
10. Work Environment
11. Employee Perception & Feedback
12. Birthday Greetings
13. Library/Books & Periodicals
14. Internship/Project Styudents/ Guest Lectures
15. Placement Consultants
16. Dress Code
17. Leave/ Comp Off/ Holidays
18. Notice Period
19. Exit Interview
20. Arrangement/ Hospitality To Visitors
21. Hard Furnishing Entitlemen
22. Mobile Phone/ Residence Phone Facility
23. Car Loan / Car Facility
24. Marriage Gift
25. Salary Loan
26. Salary Advance
27. Housing Facility
28. Social Security Benefits
29. Annual Health Check
30. Perks For Social Status
31. Travel Rules
32. Foreign Travel Rules
33. City Compensatory Allowance
34. Transfer Policy
35. Local Conveyance Reimbursement
36. Discount On Company Products
Employers should be familiar with laws for their business. Generally, Hr policy may not seem related to the reason of their business. But by knowing of such policy will ensure the more efficient to spend doing the things.
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